Search criteria and clearance levels in search for persons

Deutsche Version: Suchkriterien und Freigabestufen in der Personensuche

The search for persons is available via Organisation | Search for persons. Possible search criteria are name, first name and function. Other than that you can also search for persons via organisational unit (in the search for persons and in search for organisational unit).

Which persons can be searched and found is controlled in HISinOne via different clearance levels of the function of the person and different authorization levels for the roles. Without login in the system, only persons whose function defined as 'public' are displayed. After logging into the system, depending on the role, people whose functions have the clearance level „university-wide“, „employees only“ or „hidden“ can also be found.

Only functions which at the time of the search valid sind will be displayed. Expired and future functions are not displayed.

For the displayed contact data please refer to: Anzeige von Kontaktdaten in der Personensuche(in German)

The search for telephone number is only possible after login.

1. Click under Organisation → Search for persons on „Show all possible criteria“.
2. You can enter a number in the field 'Phone number' and then click on 'Search'.
   • Attention: Since the number are not always maintained uniformly (with/without space/hyphen), please use the place holder * between the uni code and the rest of the number. For example, 203*12345. Or you can search only for the last digit, which appears after the uni code.
     
     

     

     

see FAQ Notes on changes of personal data in the search for persons

• Whoever can see the functions of the clearance level 'hidden' can also see 'employee only', 'university wide' and 'public'.
• Whoever can see the functions of the clearance level 'employee only' can also see 'university wide' and 'public'.
• Whoever can see the functions of the clearance level 'university wide' can also see 'public'.

Changes via P003 would be automatically updated in HISinOne via the data synchronisation the night after the entry in HIS-SVA.

The following functions are publicly visible:

• Dean (manually maintained in HISinOne on a test basis, without contact data)
• Vice dean (manually maintained in HISinOne on a test basis, without contact data)
• Dean of studies (manually maintained in HISinOne on a test basis, without contact data)
• 'belongs to' (generated every night automatically through data transmission from personnel management, when the person doesn't agree with the publicity in the internet)

The following functions are university wide visible:

• 'has Lehrperson role' (generated every night automatically for all persons who have the role 'Lehrperson').
• 'belongs to' (generated automatically through data transmission from personell management, when the person doesn't agree with the publicity in the internet)

These functions are visible employee only:

• 'has Personenverwaltung role' (generated every night automatically for all persons who have the 'Personenverwaltung' role)
• 'has Studiengangskoordination role' (generated every night automatically for all persons who have the 'Studiengangskoordination' role)

Hidden are the following funcitons:

• 'connnected with' (generated every night automatically for all persons who have the 'Extern/Gast' roles. To function, all contact data from the person would be taken over).
• Examination committee chair (linked to document generation))
• Sachbearbeitung (linked with document generation)

In the future the maintenance of more functions would be taken into account. An expansion of the functions would be considered some time in the future.

Functions with the clearance level 'public' can be seen by:

• without login in the system (anonymouse roles)

Functions with the clearance level 'university wide' can be seen by:

• Studieren
• Gasthörerstudium / Sonstige
• Promovieren

Functions with the clearance level 'employee only' can be seen by:

• Mitarbeiter/in, Extern/Gast
• Lehrperson
• Prüfer/in
• Leistungsverbuchung
• Studienfachberatung
• Veranstaltungsmanagement
• Modulverantwortung
• Raumverwaltung
• Sachbearbeitung Prüfungsamt
• Studiengangskoordination
• Bewerbungsmanagement
• Bewerbungsbearbeitung
• STU Senior Management
• STU Standard-Management
• STU Gasthörende Management

Functions with the clearance level 'hidden' can be seen by:

• Personenverwaltung
• Benutzer/innen Administration